Outreach, Engagement, and Recruiting Project Manager for ECAP
Ball State
Muncie, IN
Full-time
Human Resources
Posted on May 9, 2024
Posting Details
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Outreach, Engagement, and Recruiting Project Manager for ECAP
About this Opportunity
The R. Wayne Estopinal College of Architecture and Planning invites applications for Outreach, Engagement, and Recruiting Project Manager for ECAP. The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Benefits and Community
Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Provide project leadership and operational management for select outward-focused college initiatives that require strategy, action planning, and implementation oversight, including personnel and budget responsibilities. Serve as a strategic partner, working alongside Dean and Associate Dean, anticipating plans and implementing initiatives including recruitment support for graduate programs: philanthropic support; including maintaining donor contacts, organizing outreach initiatives, leading reports to donors and philanthropic proposals.
Minimum Education
Bachelor's degree from an accredited institution by date of employment.
Minimum Experience
Two years of demonstrated experience managing complex projects. Evidence of increasing responsibility in role(s) over a span of several years.
Minimum Other
Ability to motivate teams to propel ideas forward; possess a high level of anticipatory self-initiative.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Master's Degree in business, design, communications or related area.
Preferred Experience
Five or more years of progressive leadership within project teams, including demonstrated ability to organize and oversee projects, programs and people. Excellent communication skills – written and verbal, including demonstrated ability to initiate and complete a variety of reports and presentations. High tolerance for ambiguity, including anticipating future deadlines and prompting the leadership team and others in the college for designated tasks. Excellent interpersonal and team-building skills. Demonstrated track record of anticipating and organizing projects, databases, teams and events.
Preferred Other
Familiarity with higher education; familiarity with Banner, FLAC, Tableau; graphic design acumen.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Student workers, Graduate Assistants.
Required Certifications
Requires successful completion of a background check and education verification.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
CAP Deans Office:200010
Department Information
Department Email or Phone Number
765-285-5863
Duties & Responsibilities
Ranking
1
Job Duty
Project leadership with Dean and Associate Dean, Department Chairs and professional staff on selected projects and reporting in four areas – graduate student recruitment, philanthropic initiatives, alumni engagement, and oversight of community-based initiatives. Develop detailed project plans outlining timelines, staffing, deadlines, deliverables, and other resources required to bring every project to completion on time with exceptional quality, includes generate project reports/analytics for university-mandated reporting, to guide future project planning, and to support asset allocation efforts. This includes tracking schedules/hours worked on select projects, detailed project objectives and project requirements. Work with and supervise the efforts of other staff who support these projects. Manage related budgets. Maintain clear communication channels with faculty, staff, and outside constituents (alumni, donors, community members) on related projects.
Ranking
2
Job Duty
Graduate Program Recruitment projects: Lead committee of graduate program directors to define annual goals and action plans. Graduate programs include – Architecture, Landscape Architecture, Urban Planning, Historic Preservation, and Interior Design (on-line). Propose and implement initiatives to increase matriculation numbers to defined targets in coordination with Graduate Program Directors and college leadership. Coordinate and schedule recruitment initiatives for the graduate programs in the college. Facilitate communication between college program directors as well as between program directors and other university units involved in graduate student admissions. Provide follow-up correspondence with prospective, visiting students. Provide research and outreach to relevant undergraduate programs while collaborating with program Directors regarding outreach locations and projected outcomes. Provide logistical and demographic data to program directors on these programs. Create event schedules for on and off campus recruiting events. Provide follow-up emails and letters to prospective students. Manage recruiting events as possible with support from program directors. Monitor graduate assistantship allocation to all college programs.
Ranking
3
Job Duty
Philanthropic support: Support Philanthropic Initiatives in coordination with the Dean and Director of Development related to establishing donor stewardship programs including communication, report writing, and event planning. Work with the Dean in managing alumni outreach and philanthropy including liaison events with alumni groups coordination with the Ball State Foundation, philanthropic event planning, stewardship reports, and support for philanthropy proposals. Serve as a liaison to donors and community partners and provide report documentation for donor-supported college projects.
Ranking
4
Job Duty
Alumni Engagement: Initiate, plan, organize, and facilitate annual (summer) class reunion events in coordination with the Dean, Associate Dean, Alumni Association and alumni groups.
Ranking
5
Job Duty
Provide oversight and generate reporting of college community engagement projects in liaison with department chairs and professional staff. Gather, record, and share ongoing community-based work done by college faculty and students. Manage, monitor, facilitate, coordinate, assess, develop, and promote faculty-led student projects with community partners.
Ranking
6
Job Duty
Liaise with University Marketing and Communications to ensure message and communication process alignment for projects in work portfolio; work with dean and faculty in the creation of communications strategies to promote projects; liaise with other University personnel and partners as appropriate.
Ranking
7
Job Duty
Provide organizational and writing support for outreach communications in project areas to college, university, community, and alumni.
Ranking
8
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202401539P
Number of Vacancies
1
Desired Start Date
07/01/2024
Position End Date (if temporary)
Open Date
05/08/2024
Applications Accepted Through Date
06/06/2024
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
For nominations and questions regarding this opportunity, please contact Tiffany Turner, Assistant Director of Talent Acquisition, at tiffany.turner@bsu.edu.
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Outreach, Engagement, and Recruiting Project Manager for ECAP
About this Opportunity
The R. Wayne Estopinal College of Architecture and Planning invites applications for Outreach, Engagement, and Recruiting Project Manager for ECAP. The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Benefits and Community
Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
- Affordable Healthcare
- Retirement
- Tuition Remission (For eligible employees, their dependents, and spouse)
- Paid Parental Leave
- Professional Development
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Provide project leadership and operational management for select outward-focused college initiatives that require strategy, action planning, and implementation oversight, including personnel and budget responsibilities. Serve as a strategic partner, working alongside Dean and Associate Dean, anticipating plans and implementing initiatives including recruitment support for graduate programs: philanthropic support; including maintaining donor contacts, organizing outreach initiatives, leading reports to donors and philanthropic proposals.
Minimum Education
Bachelor's degree from an accredited institution by date of employment.
Minimum Experience
Two years of demonstrated experience managing complex projects. Evidence of increasing responsibility in role(s) over a span of several years.
Minimum Other
Ability to motivate teams to propel ideas forward; possess a high level of anticipatory self-initiative.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Master's Degree in business, design, communications or related area.
Preferred Experience
Five or more years of progressive leadership within project teams, including demonstrated ability to organize and oversee projects, programs and people. Excellent communication skills – written and verbal, including demonstrated ability to initiate and complete a variety of reports and presentations. High tolerance for ambiguity, including anticipating future deadlines and prompting the leadership team and others in the college for designated tasks. Excellent interpersonal and team-building skills. Demonstrated track record of anticipating and organizing projects, databases, teams and events.
Preferred Other
Familiarity with higher education; familiarity with Banner, FLAC, Tableau; graphic design acumen.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Student workers, Graduate Assistants.
Required Certifications
Requires successful completion of a background check and education verification.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
CAP Deans Office:200010
Department Information
Department Email or Phone Number
765-285-5863
Duties & Responsibilities
Ranking
1
Job Duty
Project leadership with Dean and Associate Dean, Department Chairs and professional staff on selected projects and reporting in four areas – graduate student recruitment, philanthropic initiatives, alumni engagement, and oversight of community-based initiatives. Develop detailed project plans outlining timelines, staffing, deadlines, deliverables, and other resources required to bring every project to completion on time with exceptional quality, includes generate project reports/analytics for university-mandated reporting, to guide future project planning, and to support asset allocation efforts. This includes tracking schedules/hours worked on select projects, detailed project objectives and project requirements. Work with and supervise the efforts of other staff who support these projects. Manage related budgets. Maintain clear communication channels with faculty, staff, and outside constituents (alumni, donors, community members) on related projects.
Ranking
2
Job Duty
Graduate Program Recruitment projects: Lead committee of graduate program directors to define annual goals and action plans. Graduate programs include – Architecture, Landscape Architecture, Urban Planning, Historic Preservation, and Interior Design (on-line). Propose and implement initiatives to increase matriculation numbers to defined targets in coordination with Graduate Program Directors and college leadership. Coordinate and schedule recruitment initiatives for the graduate programs in the college. Facilitate communication between college program directors as well as between program directors and other university units involved in graduate student admissions. Provide follow-up correspondence with prospective, visiting students. Provide research and outreach to relevant undergraduate programs while collaborating with program Directors regarding outreach locations and projected outcomes. Provide logistical and demographic data to program directors on these programs. Create event schedules for on and off campus recruiting events. Provide follow-up emails and letters to prospective students. Manage recruiting events as possible with support from program directors. Monitor graduate assistantship allocation to all college programs.
Ranking
3
Job Duty
Philanthropic support: Support Philanthropic Initiatives in coordination with the Dean and Director of Development related to establishing donor stewardship programs including communication, report writing, and event planning. Work with the Dean in managing alumni outreach and philanthropy including liaison events with alumni groups coordination with the Ball State Foundation, philanthropic event planning, stewardship reports, and support for philanthropy proposals. Serve as a liaison to donors and community partners and provide report documentation for donor-supported college projects.
Ranking
4
Job Duty
Alumni Engagement: Initiate, plan, organize, and facilitate annual (summer) class reunion events in coordination with the Dean, Associate Dean, Alumni Association and alumni groups.
Ranking
5
Job Duty
Provide oversight and generate reporting of college community engagement projects in liaison with department chairs and professional staff. Gather, record, and share ongoing community-based work done by college faculty and students. Manage, monitor, facilitate, coordinate, assess, develop, and promote faculty-led student projects with community partners.
Ranking
6
Job Duty
Liaise with University Marketing and Communications to ensure message and communication process alignment for projects in work portfolio; work with dean and faculty in the creation of communications strategies to promote projects; liaise with other University personnel and partners as appropriate.
Ranking
7
Job Duty
Provide organizational and writing support for outreach communications in project areas to college, university, community, and alumni.
Ranking
8
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202401539P
Number of Vacancies
1
Desired Start Date
07/01/2024
Position End Date (if temporary)
Open Date
05/08/2024
Applications Accepted Through Date
06/06/2024
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
For nominations and questions regarding this opportunity, please contact Tiffany Turner, Assistant Director of Talent Acquisition, at tiffany.turner@bsu.edu.
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Cover Letter
- Resume
- Undergraduate Transcripts
- Master's Transcripts
