Financial Administrative Assistant

Federal Public Defender, Eastern District MO   Saint Louis, MO   Full-time     Administration / Clerical
Posted on February 22, 2023

St. Louis, Missouri

Application deadline: March 10, 2023

The Federal Public Defender for the Eastern District of Missouri is a law office that provides legal representation to persons charged with committing federal crimes who cannot afford to hire a private attorney. We represent the accused from arrest through trial and appeal, including the U.S. Supreme Court.

We are attorneys, paralegals, investigators, mitigation specialists, office administrators, and information technology specialists. Our team fosters interdisciplinary skill sets that ensure compassionate and comprehensive representation. We work together to uphold every person's right to be presumed innocent, to have a fair trial, to mitigation, and, if convicted, to have a fair sentence. Our defense is vigorous, both at trial and on appeal. We advocate for humane sentences through client-centered representation, which honors an individual's lived experience.

We seek a Financial Administrative Assistant to join our St. Louis office in May 2023. This permanent position requires 40 scheduled hours per week.

The Financial Administrative Assistant will assist the Administrative Officer in various administrative matters regarding operations, finance, procurement, property, space and facilities, travel, and policy. This position will also provide general administrative and office support.

Financial Administrative Assistant duties include but are not limited to the following:
• Preparing purchase orders, entering purchasing obligations, and reviewing invoices for payment, ensuring accuracy and appropriateness;
• Creating and executing contracts with case experts and maintaining a database of experts;
• Providing travel services, including making travel arrangements and reservations for staff and experts, preparing travel authorizations and vouchers, and receiving, reviewing, and processing travel vouchers;
• Procuring equipment, services, furnishings, and supplies from government and non-government contracts;
• Overseeing and ordering office supplies, furniture, and general office equipment;
• Maintaining and organizing electronic financial, procurement, and administrative files;
• Supporting administrative functions for external and internal audits and program assessments;
• Researching, analyzing, and ensuring adherence to federal and local financial and procurement practices and procedures;
• Responding to administrative inquiries from staff and other organizations;
• Assisting with internal controls compliance, annual self-assessments, and cyclical audits, including auditor document requests and submissions;
• General office duties, such as answering telephones, receiving visitors, scanning documents, daily court runs, and supporting office-wide initiatives and projects;
• Assisting attorneys and other members of the office as needed; and
• Performing all other duties assigned.

To qualify, the applicant should have the following:
• A desire and capacity to work collaboratively in a team environment.
• Computer fluency in Microsoft Office programs, including Excel and Adobe Acrobat.
• Strong technical, planning, and organizational skills.
• The ability to learn financial and procurement software databases.
• The ability to keep confidences and protect legal privileges.
• The ability to recognize and analyze problems and recommend practical solutions.
• The desire to work with and on behalf of people from diverse backgrounds.
• A strong commitment to providing holistic representational support to indigent persons in proceedings under federal criminal law.

Employment is subject to a satisfactory background investigation, including an FBI fingerprint and name check.

Applicants must be a high school graduate with at least three years of related work experience demonstrating high-level analytical skills. Applicants should have knowledge of accounting and financial management practices, the ability to balance intermittent tasks and projects with day-to-day responsibilities, a dedication to precise and accurate work, and strong communication and interpersonal skills. Computer literacy, including advanced proficiency in Microsoft Word, Microsoft Outlook, Microsoft Excel, and Adobe Acrobat is required. Adherence to federal and local financial practices and procedures and compliance with confidentiality standards are essential.

Preferred qualifications include a bachelor's degree in a related field, experience working in a paper-lite environment, and familiarity with judicial financial management programs.

Starting salary varies based on experience, with a range under the Judicial Salary Plan from Grade 9/1 to 12/10, currently $58,392 to $110,083 per annum. The position offers federal employment benefits, including paid vacation, paid sick time, paid holidays, health insurance, life insurance, retirement plan, and participation in the Thrift Savings Plan (401k). Benefit premiums will be prorated. Telework may be approved per office policy if consistent with court obligations and position duties.

Our office values diversity and is committed to equity and inclusion. We aspire to create a culture of mutual respect, collaboration, openness, and humility that honors the people we represent. Our commitment to inclusion is integral to our commitment to a fair justice system. In recruiting members of our team, we welcome the full spectrum of humanity. We embrace the unique contributions our employees can bring to our office because of their backgrounds, social identities, and lived experiences. We know that the best legal representation occurs through a diverse, collaborative, and inclusive workforce. The FPD seeks applications from a diverse group of qualified individuals in terms of race, ethnicity, nation of origin, culture, sex, gender identity and expression, sexual identity, education, opinions, age, languages spoken, veteran status, disability, religion, and socioeconomic circumstance.

To apply for this position, interested applicants should email a letter of interest, a resume, and the names and contact information of three professional references in one pdf document to the attention of:
Ereka Tosh, Administrative Officer
via email to:
Subject: St. Louis FA position

Applications must be received by March 10, 2023. One or more positions may be filled from this announcement, subject to need and budget approval. The position will remain open until filled.

If an offer of employment is extended, the applicant must complete a background security investigation including an FBI name search and IRS tax check. Fingerprints and photographs will be taken. Appointment will be subject to the applicant's successful completion of a security investigation and a favorable report.

Only submissions following the required format will be considered. Only those selected for an interview will be contacted. No phone calls, please.

The Federal Public Defender follows an Employee Dispute Resolution Plan
approved by the United States Court of Appeals for the Eighth Circuit.

We are an Equal Opportunity Employer committed to quality representation, diversity, and inclusion. All qualified applicants are encouraged to apply.