Executive Administrative Associate

National Council - Society of St. Vincent de Paul   Maryland Heights, MO   Full-time     Administration / Clerical
Posted on April 3, 2024

Salary Range: $50,000 - $55,000 annually depending on qualifications


  • Assists the Chief Executive Officer to ensure the National Council Office and its staff function in accordance with National Council policy, the Rule of the Society, and as individuals who see Christ in those in
  • Assists the Chief Executive Officer to ensure the Vision, Mission, Values, and strategic plans of the Society in the United States are implemented professionally, on time, and within

Key Responsibilities:

  • Serves as Executive Administrative Associate to the Chief Executive
  • Supports the National Council Board of Directors and the National Foundation Board of Directors with preparing meeting materials, taking meeting minutes, and being the onsite hotel
  • Requires travel to two national meetings of 5-6 days each, plus several weekends annually for Board
  • Serves as initial contact with guests and members at the National
  • Responsible for receiving, reviewing, and forwarding emails and
  • Provides prompt assistance in all areas of communication, e.g. phone, fax, correspondence, office visitors and inter-office.
  • Composes standard response letters for the Chief Executive Officer and general information requests. Sends information as requested/directed.
  • Oversees daily mail opening and
  • Supports and assists in the implementation of National Council VisionSVdP goals.
  • Provides special project support to the Senior Director of Finance and
  • Provides staff support for the Invitation for Renewal
  • Maintains confidentiality about any proprietary data and privileged information concerning SVdP, its staff, members, volunteers, entities, and
  • Other assignments as determined by supervisor.

Key Competencies of the Position:

  • Efficient/effective communication
  • Accuracy and detail
  • Multitask
  • Follow through and time
  • Knowledge of National Office operations, National Council structure, and knowledge of general filing
  • Ability to initiate independent activity.
  • Willingness to function as part of a
  • Flexibility/adaptability to a variety of
  • Ability to deal responsively with internal and external
  • Competent in developing measurable

Skills, Knowledge, and Experience Requirements:

  • Good communication skills: verbal and
  • Computer literacy and familiarity with key operating systems that the National Council Office currently uses and the ability to produce 60
  • Ability to maintain focus on work throughout
  • Relates well to outside contacts and other staff
  • Organizational
  • Proof-reading skill.
  • Capable of operating a variety of office equipment and


  • Serve as the National Council’s first point of contact for members and the general public.
  • Assist staff with specific projects and provide information to facilitate workflow at the direction of
  • Contextually the focus is on assisting the Chief Executive Officer in a secretarial capacity. This position encompasses the responsibility for certain on-going programs as well as short-term projects of the National Council.


  • Supports the Rule and By-Laws of the Society of St. Vincent de Paul.
  • Adheres to policies and procedures of the Society and all pertinent legal regulations.
  • Prepares and accomplishes annual performance and program
  • Participates in annual self-evaluation and performance

Employee Benefits

Full-time employees working 30 or more hours per week, the package includes:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Disability Insurance
  • 403(b)
  • Pension Plan
  • Paid Vacation, PTO, and Holiday Leave

To apply: send cover letter and resume to afilson@svdpusa.org